CAPP is a crucial software tool for craftsmen, as it allows the storage of process-related data and provides access to the "Basic Parts List of Process" for a specific product. This enables users to quickly view all the process details for each component of the product in one place.
Typically, the parts list is created in Excel, but there's a lack of compatibility between Excel and CAPP. The challenge lies in efficiently, quickly, and accurately extracting information from Excel and importing it into the basic parts list of CAPP. This has been a major issue that many have struggled with.
**Traditional Method**
Previously, when extracting basic information from the parts list and inputting it into CAPP, each part required five separate copy-and-paste operations—covering the item number, name, material, quantity, and remarks. Since a single product may consist of multiple sets of components, and each set contains numerous parts, this process involved countless repetitive tasks. With so many parts, long hours of copying and pasting can lead to eye strain and fatigue, increasing the risk of errors like pasting the wrong data.
**2. Analyze the Problem**
To address this issue, we carefully examined the similarities and differences between the standard parts list in Excel and the CAPP process parts list. We discovered that by using Word as an intermediate step and making minor adjustments, all parts could be imported into CAPP in one go. This method eliminates the need for repeated copy-pasting and significantly reduces the chance of errors.
For example, take the "Group Part 00" of our factory’s product JK. The CAPP "Basic Parts List for Process" includes 17 columns, such as figure number, version, name, material, quantity, blank, process information, contractor, and remarks. Some columns are further divided into sub-columns, resulting in a complex structure.
On the other hand, our factory’s standard Excel "Parts List" consists of 17 columns as well, including figure number, name, material, quantity, unit net weight, castings, forgings, units, and remarks. While some fields match, others like version, blank, and process information are not fully covered in the Excel list and must be manually entered after the initial data is imported.
**3. Solve the Problem**
By analyzing the commonalities and differences between the two tables, we developed a solution that leverages the shared fields and modifies the discrepancies. Using Word as an intermediary, we copied the Excel parts list, deleted unnecessary rows and columns, and restructured the table to match the exact format of the CAPP parts list. Once aligned, the entire list could be copied and pasted directly into CAPP in one go.
For instance, we opened Word, pasted the Excel "Group Part 00" into a blank page, removed the "Parts List and Drawing Number" row, deleted the "Unit Net Weight" column, inserted one column before the "Name" column, and added seven columns before the "Contractor" field. After these changes, the Word table matched the CAPP layout exactly, allowing all part data to be imported at once.
This approach can be applied to the entire product by pasting all parts into a single Word document, adjusting the table structure accordingly, and then importing everything into CAPP in one step. For large parts lists (more than one page), it’s recommended to insert a character on the next line before pasting, which helps CAPP automatically generate new pages without manual adjustments.
This improved method has been widely adopted by all craftsmen, achieving 100% accuracy in data entry. What used to take over half a month can now be completed in just a few hours, greatly enhancing both work quality and efficiency.
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